1. WHAT HAPPENS FIRST?
Pre-Event: Contact details Organiser/Event Manager, Venue manager, booking date and times, and venue address. Confirm attendees, marketing material and if any additional special requirements needed.
Confirm with Organiser/Event Manager the date of the event has been booked & a follow up date to be arranged prior to the event to confirm everything is in place!
2. WHAT HAPPENS NEXT?
We arrive two hours before the event is due to start and erect THEBUZZ fully equipped professional photographic studio at your event, take high end quality portraits of guest attending the event with no input required from you, the event Organiser, allowing you to concentrate on running your event.
3. WHAT IS YOUR SET UP?
We offer the ultimate on-site photographic studio experience. We erect our mobile professional photographic studio at your event and take high-end quality portraits using creative lighting of your guests attending the event. The studio is open for the duration of the event and this is done with minimal fuss and disruption.
4. WHAT STUDIO BACKGROUNDS DO YOU OFFER?
Pure white is still very popular, through to the current vogue is for black velvet or black vinyl. Our backgrounds are created through artistic lighting. Different coloured gels of your choice, red, blue, yellow or green – the choice is yours.
5. WHAT TYPE OF EVENTS DO YOU COVER?
No matter what the event, we can cover it from School Proms & University Ball, Graduation Balls; Society & Club Events. Black Tie & Gala Balls, Dinner Dances; Fancy Dress Balls; Masquerade Balls & Themed Evenings. Parties & Celebrations Birthday Parties; Valentines, Halloween, Christmas Parties; New Years Eve, Anniversaries; Hen & Stag Parties, Christenings & Bar Mitzvahs, Celebrations & Reunions. Masonic; Masonic Events, Ladies Evenings; Ladies Festival Weekends, Military, Army, Royal Air Force & Navy. Officers/ WOs & Sergeants/ Corporals Mess Functions; Summer Balls; Winter Balls; Christmas Dinner & Dance. Charity & Fund-Raising, Dinner Dances, Balls & Functions. Corporate, Staff Portraits, Business, Awards. Wedding Receptions. Paparazzi. Music.
6. WHAT DO YOU DO AT SCHOOL PROMS & UNIVERSITY BALLS?
At THEBUZZ all event prices offer a pre-paid THEBUZZ Photo Voucher option; 30% discount (£7.00 per print) with photo vouchers pre-sold (min. 50 vouchers). SEE: Price & Packages, THEBUZZ Photo Vouchers which is a very popular scheme whereby vouchers may be purchased at substantially reduced rate in advance. This has the benefit of a reduced cost per photo and removes the need for guest to bring additional funds on the day/evening of the event. The Organiser/Committee may either collect the money for the pre-payment for guests or include the cost of the selected photo package within the ticket price. You will then receive an appropriate number of vouchers to distribute to ticket holders. These can then be redeemed for one print on the night.
7. IS IT REALLY FREE TO ATTEND AN EVENT?
We don’t charge to attend – we rely entirely on sales. The studio is open for the duration of the event for everyone to have a professional photo shoot with no obligation to purchase. We take high-end portraits, print and sell them at events, ready for guests to take home at the end of the night! * Note: Travel costs may be incurred depending upon the distance to the event.
8. WHAT SPACE DO YOU NEED AT VENUE/EVENT?
We will require a space approx. 6m x 5m to setup our professional studio (smaller set up version available if space is limited or if you require us to use a particular backdrop), an area for our printing facilities and access to a standard 240v electrical power supply.
9. WHERE SHOULD THE STUDIO BE LOCATED?
We don’t charge for attendance for these kinds of events – we rely entirely on sales. That being the case it’s very important that the studio and sales area is very visible so that guests know that we’re there and have easy access. Typically, we prefer to be located either in the function room, in the reception area next to the function room or within close proximity to the function room.
10. I TAKE A TERRIBLE PHOTO….. POSING?
We are highly experienced professionals and can make a world of difference from simply knowing how to pose people through to making them feel comfortable and relaxed, having fun and confidence in front of the lens. Making your guests look chic, attractive and elegant. This is the perfect opportunity to capture you at your stylish best!
11. WHAT IF I DO NOT LIKE ANY IMAGES FROM THE SHOOT ON THE DAY/NIGHT?
If the first time round of photographs do not grab you, have them re-taken as often as you like. Not a problem…. Sharon loves to photograph and will make the whole experience for you very special and until you entirely happy. The personal touch!
12. IS THERE A LIMIT TO THE AMOUNT OF PHOTOGRAPHS TAKEN?
There is no limit to the number of photos that guests can have taken in any combination of singles, couple and groups.
13. HOW CAN WE VIEW IMAGES?
The images are sent wirelessly from camera to our print station where they can be instantly viewed and make a selection of your favorites on the monitors, assisted by our staff.
14. WHAT TYPE OF PRINTERS DO YOU USE?
We only use professional standard thermal dye-sublimation printers; these printers produce ‘Lab’ quality prints in less than 30 seconds.
15. ARE PHOTOS PRINTED ON THE SPOT?
Yes they are; it takes less than a 30 seconds to print your photo, each print is then placed in a ‘strut-mount’ and supplied in a protective photo bag ready for guests to take home on the day/night of the event.
16. THE PRINT QUALITY?
We use the very latest state of the art printing systems. The prints we produce are very high quality, water resistant, dye sublimation photographs.
17. HOW MUCH DOES A PHOTO COST?
Event Prices: FREE ATTENDANCE; On-the-night price of £10.00 for a 9×6” print in a quality mount. Special offers available buy 2 get 3rd free at the event. Event-Prepaid: Free attendance; 30% discount (£7.00 per print) with photo vouchers pre-sold (min 50 vouchers).
If the organiser takes a Pre-Paid THEBUZZ Photo Voucher print option / vouchers and cover the cost of a photo in their ticket price, we offer substantial discounts. SEE: Price & Packages, THEBUZZ Photo Vouchers
18. WHERE DO WE GET THE PRE-PAID THEBUZZ PHOTO VOUCHERS?
Vouchers can be posted out prior to the event or collected on the night upon receiving payment. You will then receive an appropriate number of THEBUZZ Photo vouchers to distribute to ticket holders. These can then be redeemed for one print on the night. Guests may purchase further prints if they wish at our standard rate on the day/night. SEE: Price & Packages, THEBUZZ Photo Vouchers
19. MARKETING/PROMOTION. DO YOU REQUIRE THEBUZZ EVENT PHOTOGRAPHY POSTER TO BE PUT UP AT THE EVENT?
Yes! Please could you organise for THEBUZZ Event Photographers poster to be put up at the Venue prior to the event and/or (if applicable) to send out an email (with attachment) to inform guests that we will present or on your face book page.
20. HOW DO WE PAY FOR PRINTS?
Your guest can pay either by cash or credit/debit card on the day/night of the event or prior to the event via the pre-paid photo vouchers.
21. CAN REPRINTS BE ORDERED AFTER THE EVENT?
After the event we upload all photographs to THEBUZZ website for viewing (password protected if required) within 48hrs. From here guests may purchase additional copies, other print sizes and products.
22. CHARITY / FUNDRAISING EVENTS, HOW CAN YOU HELP? WE OFFER TWO OPTIONS FOR CHARITY EVENTS:
1) PRE-PAID OPTION ADDING FREE PHOTOGRAPH TO EVENT TICKET PRICE
This option is to add the cost of a photo on to your ticket price. If you have at least 100 guests for example, we can reduce the cost of a 9×6 inch mounted print down from £10 to only £7.
You then add £7 on to your ticket price, so for example if your ticket was £18 it would now be £25. This would entitle every ticket holder to a 9×6 inch mounted print to take home at the end of the night. You then keep £1 from this £7 and you give us £6, so if you were to sell 100 tickets for example, you will have made £100 for your charity. Everyone wins from this arrangement, your guests get a 9×6 inch mounted print for half price, you get a guaranteed £1 from every ticket sold, and we also know in advance how much we are going to earn. SEE CHARITIES & FUNDRAISERS - PRICES & PACKAGES, THEBUZZ PHOTO CHARITY EVENT TICKET VOUCHER
2) GUESTS PAY FOR PHOTOGRAPHS ON THE NIGHT & WE GIVE A DONATION
We are happy to donate 20% of the profits and in addition a raffle prize of 5 THEBUZZ Photo Vouchers for a free portrait session worth £50. * Note CHARITIES: 20% commission based on takings over £300.00.
Note * With Charity and Charity-Prepaid services, we require sufficient time to be scheduled into the event’s itinerary for photos to be taken, viewed & sold.
23. WHAT DO YOU DO FOR EMPLOYEE ONLY FUNCTIONS?
Pre-Paid THEBUZZ Photo Voucher options are ideal if your event is an employee only function and you want to cover all costs yourself. SEE: Price & Packages, THEBUZZ Photo Vouchers
24. DO YOU OFFER SPECIAL BONUSES?
After your event if you go to our FACEBOOK PAGE and LIKE US, you will be able to TAG all the photos you have bought for FREE!
25. WHAT DO WE NEED FROM THE ORGANIZER?
Date & time, scheduled timings during the event, attendee numbers, organiser contact & telephone no, venue & address including postcode, event manager and telephone no. If food and drink will be provided at the event and the time the event will end? Where to send THEBUZZ Poster for sending out via email to guests, put on facebook page and/or put up at the Venue.
26. WHAT WE DO NOT NEED FROM THE ORGANIZER?
No input is required from you, the event organizer on the night, allowing you to concentrate on running your event. Your peace of mind is also guaranteed. We will agree a place to set up and left alone to sort everything out and you will not have to give it another thought and everything will be left as it was found.
27. DO YOU HAVE PUBLIC LIABILITY?
Yes! We have Public Liability insurance for event photography.
28. IS YOUR EQUIPMENT PAT TESTED?
Our equipment is PAT tested on a regular basis.
29. ARE YOU CRB CHECKED?
Yes, we are CRB Checked.
30. HOW DO WE GET IN CONTACT?
What ever the occasion or whatever your individual needs and requirements, please give us a call to see what we can do for you!